Administrative Assistant PT

The Jewish Center of Buffalo•Buffalo, NY

1d•$17 - $18

About The Position

The Early Childhood Part Time Administrative Assistant is a member of the Jewish Community Center’s customer service team and administrative support staff. The role provides administrative support to Early Childhood, including registration, staffing, and general administrative tasks. The assistant works with volunteers, members, and staff, enters data into Excel spreadsheets, duplicates materials, and provides Front Desk coverage when needed. The position is part-time, Monday through Friday, with scheduling based on needs.

Requirements

High school diploma.
At least 5 years of experience.
Background in customer service, sales, or a related field.
Computer skills, including Windows, Word, Excel, and Outlook.
Excellent relationship skills.
Experience greeting customers and problem-solving.
Excellent written and verbal communication skills.
Aptitude and willingness to be a visible and active team player in a customer service environment.

Responsibilities

Compile and enter registration information.
Prepare billing adjustment forms.
Track, log, and file new paperwork.
Process rosters, reports, and labels for registration and staffing.
Make phone contacts related to the registration process.
Prepare, organize, and distribute packets.
Prepare materials for staff orientation.
Prepare printed materials, supplies, and forms needed for Early Childhood.
Prepare and process correspondence, including letters, forms, labels, newsletters, and flyers.
Answer phone inquiries, questions, and concerns, or forward them to the Early Childhood Director.
Work with volunteers, members, and staff.
Enter pertinent data into Excel spreadsheets.
Duplicate forms, letters, and handouts.
Provide Front Desk coverage when needed.