PT Administrative Assistant (29 Hrs.) - Tourism

Kingsville, City of•Kingsville, TX

7d•Onsite

About The Position

Under general supervision of the Tourism Services Director, the Administrative Assistant supports the planning, coordination, and promotion of tourism initiatives, events, and experiences that enhance Kingsville's visibility and visitor engagement. The role provides administrative, logistical, and communications support for tourism programs, assists with ecotourism and cultural events, and serves as a professional point of contact for activities held at City venues. Strong organizational skills and attention to detail are required. The position assists with department operations, event scheduling and logistics, promoter communications, promotional materials and social media, tourism research, and relationships with vendors and local organizations. During events, the employee serves as a frontline liaison providing customer service and on-site coordination. The position's essential functions are performed in both office and outdoor environments, and may require work outside the regular schedule, including nights, weekends, and holidays. City employees may also be required to work immediately before, during, or after emergencies threatening Kingsville residents' safety.

Requirements

Two years of related administrative experience.
High school diploma or GED.
Valid driver's license.
Proof of eligibility to legally work in the United States.
Strong written and verbal communication skills.
Extensive knowledge of English usage, spelling, grammar, and punctuation.
Extensive knowledge of modern office methods, procedures, and equipment, including computers.
Excellent customer service abilities and the ability to work cooperatively with diverse audiences, including City staff, visitors, and community partners.
Ability to interpret and apply administrative and departmental policies, laws, and rules.
Proficiency with office equipment, including computers, printers, fax machines, and copy machines.
Ability to plan, organize, and schedule office priorities.
Strong organizational skills, including the ability to prioritize work, manage schedules, and maintain complex records.
Ability to establish and maintain effective working relationships and communicate with department personnel, City employees, and the public.
Must pass a drug screen and background investigation.
Must provide services for the benefit of the general public during emergency situations in accordance with the City's Emergency Services Policy.
Must maintain regular and reliable attendance and be physically present at the workplace.
Physical demands include sedentary work involving lifting up to 40 pounds at a time and frequent lifting or carrying of objects weighing up to 25 pounds.
Required physical abilities include dexterity, handling, visual ability, hearing ability, speaking ability, mental acuity, talking, repetitive motion, and walking.

Nice To Haves

Bilingual in English and Spanish.
Experience with tourism, event scheduling, or hospitality.
Any combination of experience and training that would likely provide the required knowledge, skills, and abilities may be accepted as equivalent.

Responsibilities

Assist with budget tracking, purchasing, and other administrative functions supporting department operations.
Assist with coordinating and scheduling events and activities that elevate Kingsville's tourism offerings and enhance visitor experiences.
Support logistics for events hosted at City venues, helping ensure smooth operations before, during, and after events.
Communicate with event promoters to clarify expectations, provide guidance, and maintain positive working relationships.
Assist with designing flyers and promotional materials for tourism events.
Assist with monitoring and contributing to social media campaigns promoting tourism events and initiatives.
Assist with researching tourism programs and activities.
Assist in building and maintaining relationships with promoters, vendors, and local organizations.
Serve as a frontline liaison during events, providing customer service and on-site coordination assistance.
Assist with event schedules, itineraries, timelines, and supporting documents.
Perform other duties as assigned to support the Tourism Department and the City of Kingsville.