Administrative Assistant

The Salvation Army USA Central Territory•Omaha, NE

2d•Onsite

About The Position

This clerical position assists the Corps in managing clerical and general office procedures. The role involves maintaining records, handling correspondence and information requests, supporting payroll and basic accounting functions, preparing reports, tracking projects and supplies, and assisting with meetings and events. The position requires driving for work and working in a business office setting. Employees must not undermine The Salvation Army’s religious mission.

Requirements

High school diploma or GED.
Six months of related experience.
Ability to work flexibly and manage multiple projects or tasks simultaneously.
Intermediate Microsoft Word and Excel skills.
Ability to access payroll, timekeeping, and personal data through a web-based system.
Administrative skills, including use of standard office equipment, data entry, 10-key, attention to detail, and filing.
Good written and spoken communication skills and ability to maintain effective working relationships.
Demonstrated ability to handle confidential matters.
Must pass all applicable background checks.
Valid driver's license from the state of residence.
Must be approved through The Salvation Army Fleet Safety Program to drive a Salvation Army or personal vehicle on Salvation Army business.
Must successfully complete Safe from Harm training within 30 days of hire.
Ability to meet the position’s physical requirements, including speaking, hearing, and vision ability; excellent manual dexterity; standing, bending, and reaching for extended periods; operating cleaning equipment; and occasionally lifting or moving more than 25 pounds.

Responsibilities

Establish and maintain effective working relationships with employees, other agencies, and the public.
Draft written responses or reply by phone or email to regularly occurring information requests as needed.
Establish priorities and meet deadlines as directed.
May support payroll processing, including time-off requests and approval of timecards.
Keep the Corps management team informed about appointments, office situations, administrative needs, property issues, and required supplies.
Maintain files in compliance with The Salvation Army systems, including correspondence, financial materials, and Corps office data.
Collect and track data and implement statistics as needed.
Ensure required paperwork complies with The Salvation Army’s Safe from Harm policy and maintain accurate Safe from Harm records.
Prepare statistical, financial, reimbursement, deposit, and other reports as needed.
Attend assigned committees and meetings, help gather or order items for events, and assist with and attend events.
Track information for assigned special projects, including Christmas efforts and volunteers.
Track and maintain office equipment and order office supplies.
Perform basic Corps accounting functions, including expense reports, reimbursements, and receipts, along with other assigned duties.
Drive as an essential function of the position.
Perform other duties as assigned.