Administrative Assistant

Advocate Health • Milwaukee, WI

3d • $27 - $40

About The Position

The Administrative Assistant provides comprehensive administrative support to the Administration department at Aurora Sinai Medical Center. The role manages calendars, travel, meetings, events, communications, records, reports, research, office equipment, and special-project details. It requires independent problem-solving, discretion, strong organizational skills, and the ability to create complex documents and reports with little guidance. The position may also provide training to other administrative staff.

The role is full-time, 40 hours per week, with a Monday–Friday schedule from 8 a.m. to 5 p.m. The stated pay range is $26.55–$39.85. The position is based in a normal office environment and includes prolonged sitting, standing, and keyboard use, with occasional lifting of up to 20 pounds.

Requirements

• High school graduate.
• Typically requires 3 years of administrative support experience.
• Advanced time management and prioritization skills.
• High degree of confidentiality.
• Initiative and independent problem-solving ability.
• Strong written and verbal communication skills, including the ability to communicate tactfully and effectively with varied individuals and highly visible customers or leaders.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
• Ability to create simple to complex documents, reports, graphs or charts, and presentations.
• Strong organizational ability and attention to detail.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings and events, including agenda preparation, site selection, and document development.
• Answers, screens, and initiates calls; greets visitors and responds to procedural and operational inquiries.
• Resolves problems and prioritizes needs using in-depth knowledge of policies and procedures.
• Creates and processes complex documents and correspondence with little to no guidance.
• Compiles reports, graphics, and statistical data; independently creates reports and presents data to support needs.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail and initiates return correspondence as appropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates and maintains office equipment and may order supplies.
• Coordinates administrative details of special projects.
• May provide resources and training to other administrative staff.

Benefits

• Paid time off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Career development programs.
• Competitive compensation, premium pay for eligible work, incentive pay for select positions, and potential annual performance-based increases.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED