Administrative Assistant

Hubbell Incorporated•Aiken, SC

30d

About The Position

The Administrative Assistant is responsible for supporting the organization, it’s managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, maintaining the organization of the office. This role involves providing general support to visitors, developing, and maintaining filing systems, and creating reports and presentations.

Requirements

High School Diploma
Proficient in Microsoft Office Suite -Outlook, Excel, PowerPoint, Word, Teams (required)
3-6 years of previous Customer Service, Support or Administrative experience (required)
Possess excellent organizational and communication skills, enabling you to manage complex schedules and tasks effectively.
A quick thinker and problem solver who can effectively address challenges and make sound decisions under pressure.
Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism.
Comfortable working in a fast-paced environment with the ability to manage multiple tasks and priorities simultaneously with a high degree of accuracy.
A strong team player with a willingness to contribute wherever needed to achieve collective goals.

Nice To Haves

Associate’s Degree preferred

Responsibilities

Arranging and managing appointments, meetings, and conferences for senior executives, including travel planning and accommodation
Handling incoming and outgoing communications such as emails, phone calls, and written communications, with a high degree of professionalism
Maintaining and organizing records, documents, and files, both physical and digital, ensuring easy retrieval
Assisting in the coordination of special projects as needed
Monitoring and replenishing office supply inventories
Keeping the manager informed of account status, authorizing expenditures, and identifying cost effective alternatives.
Maintaining calendar, preparing daily schedule, and prioritizing meeting requests for manager(s).
Establishing and maintaining effective working relationships at all levels of the organization.
Submitting and reconciling expense reports
Collaborating with other departments to support special projects, events, and initiatives
Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts