Administrative Assistant

Tenet Healthcare Corporation•San Antonio, TX

About The Position

The Administrative Assistant provides administrative support to one or more executives, such as a President, COO, CFO, CNE, CNO, or VP, to facilitate facility and system functions and operations. The role requires working with minimal direction and discretion, exercising independent judgment, maintaining excellent organizational skills, and demonstrating exceptional verbal and written communication skills. The employee completes established position competencies during the designated introductory period and performs other related duties as assigned.

Requirements

High school graduate or equivalent.
At least 7 years of experience as an administrative secretary in a professional business setting.
Work with minimal direction and discretion, including maintaining confidentiality.
Demonstrate independent judgment, excellent organizational skills, and exceptional verbal and written communication skills.

Nice To Haves

Associate degree.
Experience in a healthcare environment.

Responsibilities

Organize daily activities to minimize unnecessary disruption to executives and support smooth office operations.
Serve as a liaison between executives and staff members, vendors, physicians, patients, and patients’ family members.
Communicate effectively, verbally and in writing, with staff at all levels, physicians, patients, and patients’ family members.
Maintain an accurate appointment and meeting calendar.
Coordinate, organize, and plan events, including meetings and retreats, as well as associated travel, lodging, and activities.
Perform basic information gathering and analysis and/or forecasting as directed.
Assist with developing and preparing or editing correspondence, such as memos and letters, and reports.
Assist with developing and updating departmental policies, procedures, and job descriptions.
Screen telephone calls and appropriately handle calls concerning patient, family, or physician concerns; greet visitors in a friendly and timely manner.
Maintain an orderly, up-to-date filing system and readily retrieve documents.
Assist other executives when their administrative support person is absent.
Perform general office duties, including handling and prioritizing incoming and outgoing correspondence and ordering supplies, publications, and subscription renewals.
Use resources efficiently and effectively.
Maintain a safe environment.
Participate in Performance Improvement activities.

Benefits

Medical, dental, vision, and life insurance
401(k) retirement savings plan with employer match
Paid time off
Career development and continuing education opportunities
Health savings accounts
Healthcare and dependent flexible spending accounts
Employee Assistance program
Employee discount program
Voluntary pet insurance, legal insurance, accident and critical illness insurance, long-term care, elder and childcare, and auto and home insurance
Potential sign-on bonus