Administrative Assistant
About The Position
The Head Start Administrative Assistant provides essential administrative support to the Head Start Director and program team, helping keep program operations organized, efficient, and compliant. The position coordinates and supports training activities, contracts, reporting, program communications, and other administrative functions that contribute to the successful delivery of Head Start services. The Administrative Assistant also assists with program planning, compliance monitoring, and coordination across program areas to ensure services are integrated and aligned with Head Start Performance Standards and program goals. The role requires an organized, dependable, detail-oriented person committed to supporting children, families, and the community.
Requirements
- Bachelor’s degree in business administration, Public Administration, Human Services, Early Childhood Education, or a related field preferred; equivalent education and relevant administrative experience may be substituted.
- Minimum three years of administrative, office support, or program support experience preferred.
- Strong written and verbal communication skills.
- Excellent organizational, time-management, and multitasking abilities.
- Proficiency in Microsoft Office and general office technology.
- Ability to maintain confidentiality and exercise professional judgment.
- Ability to establish and maintain effective working relationships with staff, families, community partners, and the public.
- Must pass required background checks and health screenings.
- Valid driver’s license and compliance with ECKAN insurance requirements, as applicable.
- Ability to sit, stand, walk, bend, stoop, and perform routine office activities.
- Ability to occasionally lift and carry up to 40 pounds.
- Ability to perform other physical activities associated with supporting program operations.
Responsibilities
- Interact with Head Start participants, community members, and staff respectfully and professionally in a manner reflecting the program’s mission and values.
- Provide administrative support to the Head Start Director and Program Managers, including calendar management, correspondence preparation, meeting coordination, agenda development, report preparation, and event logistics.
- Assist with invoice processing, purchasing documentation, and routine administrative financial functions.
- Assist with grant research, program self-assessments, and preparation of the Annual Head Start Report and other required program reports.
- Coordinate training schedules, registrations, materials, meeting space, and related logistics.
- Help the Head Start Director track corrective actions, maintain compliance documentation, and coordinate follow-up related to audits, monitoring reviews, and program assessments.
- Attend staff meetings, workshops, and training sessions as assigned.
- Adhere to the ECKAN Code of Ethical Conduct in all work activities.
- Maintain confidentiality of agency, employee, participant, and program information.
- Prepare, distribute, maintain, and organize reports, correspondence, meeting materials, records, inventory, and other administrative documentation in accordance with agency policies, procedures, and regulatory requirements.
- Perform other duties as assigned to support program operations and agency objectives.
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What This Job Offers
Job Type
Full-time
