Administrative Assistant - Sioux Falls, SD

Midcontinent•Sioux Falls, SD

1d•Onsite

About The Position

As an Administrative Assistant, you will serve as the first professional point of contact for visitors, team members, and external partners, helping create a welcoming, organized, and efficient office environment. You will support daily business operations through reception services, office administration, meeting and event coordination, vendor management, and workplace support activities. Your ability to balance customer service, organization, and attention to detail will help ensure a positive experience for those who work in and visit our facilities.

Requirements

High school diploma or equivalent (GED).
Minimum of one year of experience supporting daily office operations, providing administrative assistance, or delivering professional, in-person customer service in a business environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.
Strong verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

Three years of previous professional Administrative Assistance experience.

Responsibilities

Serve as Midco's first point of contact for visitors, team members, vendors, and external partners, providing a professional and welcoming experience in person and virtually.
Manage incoming inquiries, ensuring timely, professional, and accurate responses.
Greet, register, and assist visitors while maintaining building security and visitor access procedures.
Provide administrative support to leaders and team members across the organization.
Coordinate meetings, conference room scheduling, travel arrangements, and office events.
Support team member engagement initiatives and workplace activities.
Manage office supply inventory and purchasing.
Coordinate office equipment checkout, tracking, and inventory management.
Oversee incoming and outgoing mail, packages, and deliveries.
Assist with pool vehicle fleet operations, including reservations, usage tracking, inspections, and check-in/check-out procedures.
Support the distribution and tracking of Midco-sponsored event tickets and team member engagement initiatives.
Process, code, and route invoices for approval and payment.
Maintain organized filing systems, records, documentation, and administrative resources.
Manage relationships with office vendors and service providers.
Partner with Facilities and other internal teams to maintain clean, organized, safe, and functional office environments.
Support office space assignments, moves, and workplace logistics as needed.
Maintain conference rooms, common areas, and breakrooms to ensure a professional workplace experience.
Model Midco’s mission, vision, values, ethos, and Leadership Success Drivers, and inspire others to do the same.
Ensure customer privacy by adhering to Midco’s privacy guidelines and actively following Midco policies and procedures.
Maintain reliable and predictable attendance as required by the position.
Perform other duties as assigned.