Administrative Assistant - Sioux Falls, SD

Midco•Sioux Falls, SD

1d•Onsite

About The Position

The Administrative Assistant serves as a professional first point of contact for visitors, team members, vendors, and external partners, helping create a welcoming, organized, and efficient office environment. The role supports daily business operations through reception, office administration, meeting and event coordination, vendor management, and workplace support. The position provides administrative support across the organization and helps maintain office operations, records, supplies, equipment, facilities, and workplace logistics. It also supports team member engagement and company events while adhering to privacy guidelines and organizational policies. Work is primarily in a professional office environment with regular interaction and movement throughout office locations. Events or business needs may require work outside normal business hours or in excess of 40 hours per week.

Requirements

High school diploma or equivalent (GED).
At least one year of experience supporting daily office operations, providing administrative assistance, or delivering professional, in-person customer service in a business environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.
Strong verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and meet deadlines.
Ability to manage multiple tasks while maintaining attention to detail and accuracy.
Strong customer service and interpersonal skills, with the ability to communicate professionally and effectively with individuals at all levels.
Ability to identify issues, recommend solutions, and take appropriate action to support efficient office operations.
Flexibility to adapt to changing priorities, schedules, and business needs while maintaining professionalism and composure.
Ability to work independently and collaborate effectively with cross-functional teams.
Strong problem-solving skills and sound judgment in a fast-paced environment.

Nice To Haves

Three years of previous professional Administrative Assistance experience.

Responsibilities

Serve as the first point of contact for visitors, team members, vendors, and external partners, providing a professional and welcoming experience in person and virtually.
Manage incoming inquiries and provide timely, professional, and accurate responses.
Greet, register, and assist visitors while maintaining building security and visitor access procedures.
Provide administrative support to leaders and team members across the organization.
Coordinate meetings, conference room scheduling, travel arrangements, and office events.
Support team member engagement initiatives and workplace activities.
Manage office supply inventory and purchasing.
Coordinate office equipment checkout, tracking, and inventory management.
Oversee incoming and outgoing mail, packages, and deliveries.
Assist with pool vehicle fleet operations, including reservations, usage tracking, inspections, and check-in/check-out procedures.
Support the distribution and tracking of Midco-sponsored event tickets.
Process, code, and route invoices for approval and payment.
Maintain organized filing systems, records, documentation, and administrative resources.
Manage relationships with office vendors and service providers.
Partner with Facilities and other internal teams to maintain clean, organized, safe, and functional office environments.
Support office space assignments, moves, and workplace logistics as needed.
Maintain conference rooms, common areas, and breakrooms.
Model Midco’s mission, vision, values, ethos, and Leadership Success Drivers.
Protect customer privacy by following Midco’s privacy guidelines, policies, and procedures.
Maintain reliable and predictable attendance as required by the position.
Perform other duties as assigned.