Onsite Administrative Assistant (Part-time 20 hours/wk) at Cape Canaveral Condominium

VESTA PROPERTY SERVICES INC•Cape Canaveral, FL

11d•$20 - $22•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing clerical and administrative tasks, including typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, arranging direct mailings, and working on special projects. The role handles non-routine correspondence and confidential, sensitive information while interacting with external callers and visitors and internal contacts at all organizational levels. It requires independent judgment to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. This is a part-time, onsite position at Cape Canaveral Condominium in Cape Canaveral, Florida, working 20 hours per week on the day shift. The position has no supervisory responsibilities. Vesta Property Services has more than 25 years in the industry, over 800 community management contracts, and more than 1,000 associates. The company describes its culture as collaborative and supports professional development through training, coaching, and regular feedback.

Requirements

High school diploma.
Prior administrative experience.

Responsibilities

Schedule and organize complex activities, including meetings, travel, conferences, and department activities.
Perform desktop publishing and create and develop visual presentations.
Establish, maintain, and update filing systems, and retrieve information from files as needed.
Organize and prioritize large volumes of information and calls; sort and distribute mail.
Draft written responses or reply by phone or email when necessary, and respond to recurring information requests.
Answer phones, take messages, and respond to routine and non-routine questions; work with other departments to cover phones.
Act as a liaison with other departments and outside agencies, including high-level staff.
Handle confidential and non-routine information and explain policies when necessary.
Work independently and with a team on special and ongoing projects; manage special projects that may involve coordinating presentations, disseminating information, arranging direct mailings, and creating brochures.
Type and design correspondence, memos, charts, tables, graphs, business plans, and similar materials.
Proofread copy for spelling, grammar, and layout, and ensure the final copy is accurate and clear.