Administrative Assistant

X-energy • Oak Ridge, TN

1d • $23 - $26 • Onsite

About The Position

This position provides a wide range of administrative and managerial support, including calendar management, coordination of business meetings, report preparation, and data analysis. The role performs general office support at the onsite location and assists with department communications, document management, meeting minutes, correspondence, presentations, expense tracking, and information gathering. It also supports team members with core tasks under guided supervision and performs other duties as assigned by the manager.

Requirements

• High school diploma.
• Zero to two years of experience.
• Proficiency using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Project coordination experience.

Nice To Haves

• Work experience in a fast-paced office environment.
• Excellent verbal and written communication skills.

Responsibilities

• Perform general office support tasks associated with the onsite location.
• Assist with department communications by taking calls, responding to emails, and interfacing with external and internal guests.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes.
• Read, research, and route correspondence; draft letters and documents; collect and analyze information; review quality-related documents for accuracy and compliance; and initiate telecommunications to conserve department leadership's time.
• Prepare correspondence, PowerPoint presentations, senior-level meeting agendas, and internal and external email communications.
• Assist with information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Compile expense reports and maintain an expense tracker spreadsheet as requested.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Uphold a strict level of confidentiality.
• Maintain professional demeanor and behavior in all forms of communication.
• Perform other duties as assigned by the manager.
• Assist and support team members with core tasks and responsibilities under guided supervision.

Benefits

• 401(k) plan with an employer match.
• Medical, dental, and vision insurance.
• Life and disability insurance.
• Paid time off.
• Tuition reimbursement and professional development policy supporting continuing education.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED