Administrative Assistant

University of Vermont • Burlington, VT

15d

About The Position

As the first point of contact, the Administrative Assistant performs a variety of reception activities and provides high-level administrative support to the Department Chair and other faculty. The role includes arranging seminar speakers and assigned yearly events; maintaining department undergraduate and advising processes using BANNER; and coordinating class and research supply needs with vendors and faculty. The position also handles processes for work-study students and temporary employees, from application through payroll and checks. Financial duties include running reports, entering journals and expense reports, reconciling budgets, reallocating purcard expenses, and researching financial issues in PeopleSoft.

Nice To Haves

• Knowledge of database software.
• Knowledge of scientific terminology.
• Experience working with students in an educational environment.

Responsibilities

• Perform reception activities as the first point of contact.
• Provide high-level administrative support to the Department Chair and other faculty.
• Arrange seminar speakers and assigned yearly events.
• Maintain department undergraduate and advising processes using BANNER.
• Coordinate class and research supply needs with vendors and faculty.
• Process work-study students and temporary employees from application through payroll and checks.
• Run financial reports and enter journals and expense reports.
• Reconcile budgets and process purcard reallocations.
• Research financial issues in PeopleSoft.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed