Administrative Assistant

Premier Workspaces • Rancho Santa Margarita, CA

1d • Onsite

About The Position

Premier Workspaces is seeking a full-time Administrative Assistant for its Rancho Santa Margarita location. The role provides a welcoming, professional experience for clients and supports the smooth operation and appearance of the workspace. The Administrative Assistant manages reception, answers calls, handles client requests, and provides office support. Professional attire and a valid driver license are required. The position is available immediately and pays $20–$21 per hour.

Requirements

• Ability to take general directions and apply them to diverse situations.
• Understanding of business etiquette.
• Manual dexterity.
• Pleasant telephone voice and ability to handle calls professionally, with clear and concise pronunciation of clients’ names.
• Detail-oriented approach.
• Basic Microsoft Word and Excel skills.
• Professional business appearance, manner, and attitude.
• Cooperative attitude; prompt, reliable, and dependable.
• Communication and organizational skills.
• Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence and speak clearly and effectively before groups of customers or employees.
• Basic mathematical skills, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
• Common-sense reasoning and problem-solving ability.
• Knowledge of Microsoft Office programs, Yardi, and the Internet.
• Valid driver license; driving records clearance and background check clearance.
• Authorized to work in the United States.
• Ability to walk, sit, use hands to handle or feel, reach with hands and arms, and talk or hear regularly; stand and stoop, kneel, crouch, or crawl occasionally; and occasionally lift or move up to 25 pounds.
• Vision abilities including close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.

Responsibilities

• Answer and screen telephone calls for several companies using a multi-line phone system.
• Welcome and assist clients while providing professional customer service.
• Distribute mail and process postage and deliveries.
• Photocopy and file documents for clients.
• Schedule conference rooms for clients.
• Provide word-processing services for clients.
• Maintain the smooth operation and appearance of the workspace.
• Respond to service requests and complete tasks accurately and on time.
• Observe safety and security procedures and report potentially unsafe conditions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed