Administrative Assistant

Oaktree Capital Management, L.P.•New York, NY

9d•$60,000 - $100,000•Hybrid

About The Position

The Administrative Assistant will be based in midtown New York and support New York-based Oaktree Capital Solutions and Asset Backed Finance team members. The role involves providing administrative support, coordinating meetings and projects, managing travel and calendars, handling communications and records, and processing expenses and invoices. The position follows a hybrid schedule of four days in the office and one day remote.

Requirements

At least 5 years of experience as an administrative assistant supporting multiple executives within a professional services firm.
Strong writing and editing skills.
Outstanding follow-up and organizational skills, with strong attention to detail.
Ability to manage tasks with competing priorities and deadlines, independently determine priorities, and self-initiate value-added tasks.
Strong working knowledge of Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.
Ability to work a hybrid schedule of four days in the office and one day remote.
Excellent interpersonal, verbal, and written communication skills.
Self-starter with the ability to take initiative.
Hard-working, with strong dedication to the position and company.
Team-oriented, with strong integrity and professionalism.
If not already certified, ability to obtain notary certification upon joining; Oaktree will pay the expense.

Nice To Haves

Notary certification.
Bachelor’s degree.

Responsibilities

Work independently on special projects under general management direction, including coordinating lender and inter-departmental meetings.
Schedule airline, car, and hotel travel arrangements and prepare detailed itineraries as needed.
Answer, screen, and manage incoming phone calls and mail.
Maintain calendars and schedule meetings and conference calls.
Meet and greet guests and set up conference rooms.
Maintain multiple team- and firm-specific databases and digital libraries through data entry, reporting, and analysis.
Compile and manage expense reports and process vendor invoices.
Coordinate team and firm-wide projects and deliverables.
Perform other tasks as required.