Administrative Assistant

VENESCO, LLC•Arlington, VA

16d

About The Position

The Administrative Assistant (Fiscal / Logistics) at Venesco LLC supports DEA and Diversion programs with administrative and logistics activities. Duties include data configuration; drafting and editing correspondence; duplicating and managing electronic and hard-copy files; quality assurance of files and records; and other related administrative work. The role supports fiscal, accounting, procurement, property, supply, and mail-management activities. It involves processing and analyzing financial and accounting information, maintaining records and spreadsheets, tracking deliverables, supporting program activities, managing inventory information, and providing office and customer-service support. The position also supports the DEA Warehouse Mail Management Program and assists with acquisition packages and the IRMS Warehouse Supply Management System.

Requirements

Four years of experience in efficient data entry.
Four years of experience preparing and delivering reports and other documents in support of project(s).
Ability to obtain a SECRET clearance.

Responsibilities

Analyze and process financial and accounting reports, deliverables, accounts payable, cost accruals, and disbursements.
Analyze electronic and hard-copy records for accuracy and completeness, ensure consistent data formatting, and support data integrity.
Analyze records and data to identify trends, patterns, and anomalies.
Assist with scheduling and preparing program activities.
Maintain spreadsheets of obligations, accounts payable, and disbursements.
Attend organizational meetings, working groups, and briefings.
Perform office support functions, including answering phones, distributing mail, maintaining calendars, entering data, scanning documents, and reserving and coordinating meetings and conference rooms.
Configure data in Excel spreadsheets for movable property, vehicles, portable electronic devices, supplies, and first-class mail management.
Create and file hard- and soft-copy office documents.
Develop spreadsheets and tracking tools, and prepare reports and presentations using Microsoft Office products.
Manage data for movable property, capitalized and non-capitalized property, portable electronic devices, first-class mail, and supplies.
Maintain and track the preparation and delivery status of data or financial deliverables.
Perform customer-service activities with DEA stakeholders.
Perform other related administrative duties as assigned.
Review procedures to confirm required documentation is completed and submitted for equipment, property, supplies, and first-class mail.
Conduct research and collect data to locate missing information.
Process information using different word-processing packages.
Receive and inspect equipment, affix barcodes, and generate inventory records.
Resolve data discrepancies and/or recommend solutions.
Respond to office inquiries.
Track, organize, record, modify, identify, validate, analyze, and report financial and accounting data related to procurement of commodities, services, or supplies; intra-agency agreements; and account deliverables and receivables.
Perform duties supporting the DEA Warehouse Mail Management Program, including reporting, tracking, analyzing, and training.
Assist with entering and maintaining employee profiles and managing inventory of supplies and equipment in IRMS (Warehouse Supply Management System).
Assist with preparing and compiling acquisition packages.