Administrative Assistant

Community Options, Inc.•Butler, PA

13d•$20•Onsite

About The Position

Community Options, Inc., a national nonprofit agency providing services to individuals with disabilities in 11 states, is hiring an Administrative Assistant to provide support in Butler, Pennsylvania. The role provides administrative and secretarial support, including arranging meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Starting pay is $20.00 per hour.

Requirements

High school diploma or GED.
Two years of related administrative experience.
Valid driver’s license with a satisfactory driving record.
Proficiency in Microsoft Office Suite.
High level of interpersonal skills to handle sensitive and confidential situations.
Excellent verbal and written communication skills.
Independent judgment to plan, prioritize, and organize a diversified workload.
Ability to prioritize workload with excellent time management skills.
Successful completion of criminal background, central registry, child abuse registry, and drug testing checks is a condition of employment.

Responsibilities

Schedule and organize appointments, meetings, travel, and conferences.
Screen incoming calls, take detailed messages, and transfer calls to appropriate staff members.
Order office supplies and maintain office equipment.
Establish, develop, and maintain a filing system.
Maintain daily and monthly schedules for necessary staff to determine their location and availability.
Organize and prioritize large volumes of information and calls.
Complete typing and copying as needed for management staff.
Open, sort, and distribute mail.
Maintain a neat and orderly office and reception area.
Work independently and as part of a team on special non-recurring and ongoing projects.
Maintain the conference room usage log.
Cooperate with license and department staff during inspections, inquiries, or investigations.
Perform additional tasks and responsibilities as assigned.