Administrative Assistant

Kimley-Horn • Saint Paul, MN

29d • $55,000 - $65,000 • Onsite

About The Position

Kimley-Horn is hiring an Administrative Assistant to provide administrative support to its Twin Cities team. This is an in-office role at 767 Eustis Street, Suite 100, Saint Paul, Minnesota. The role combines administrative duties with projects such as event planning and marketing support. The successful candidate is organized, detail-focused, resourceful, flexible when plans change, and effective at managing multiple priorities while interacting with people and supporting colleagues.

The office schedule is Monday through Thursday, 7:30 a.m. to 5:30 p.m. with a one-hour lunch, and Friday, 8:00 a.m. to 12:00 p.m. The stated salary range is $55,000 to $65,000, depending on applicable experience and education.

Requirements

• At least 2 years of experience in an administrative role in a corporate or professional environment.
• Strong verbal and written communication skills, including grammar and proofreading.
• Strong proficiency in Microsoft Office Suite.
• Professional, organized, client-oriented, and deadline-driven.
• Proven ability to maintain confidentiality.
• Ability to anticipate needs and manage competing priorities.
• Positive team player with a commitment to quality.
• Self-starter able to thrive in an environment where leaders often travel off site to serve clients.

Nice To Haves

• PowerPoint skills.
• Contract management and billing experience.

Responsibilities

• Assist with revising client proposals and fee estimates, scopes of services, forms, progress reports, and other project documents.
• Assist with producing exhibits, plans, project manuals, and reports.
• Compile meeting agendas, minutes, and other miscellaneous documents.
• Attend project meetings to record minutes.
• Proactively manage Outlook calendars, including scheduling meetings and calls.
• Book travel arrangements and manage expense reports.
• Support the office’s monthly invoicing activities.
• Partner with other administrative staff and firm leaders.
• Support reception activities, including answering and directing phone calls, sending and receiving packages, and greeting visitors as needed.
• Maintain production rooms, supply rooms, and common areas.
• Assist with event planning and coordination, including conference room setup.
• Run occasional work-related errands during regular business hours.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation, plus an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k).
• Performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed