Administrative Assistant

Rosendin • Amarillo, TX

27d

About The Position

The Administrative Assistant provides administrative support to a division and/or assigned departments and general assistance to staff at all levels. The role acts as a liaison between supervisors and internal and external contacts, supports day-to-day office operations, coordinates meetings and travel, maintains calendars, and prepares departmental correspondence. Additional duties may be assigned based on the position’s role within the business unit.

Requirements

• Associate degree in Business Administration or a related discipline.
• Minimum of 2 years of experience in office administrative work; education, training, and relevant experience may be combined.
• Computer, filing, and 10-key skills, with attention to detail.
• Proficiency with computers and Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize and manage multiple tasks and adapt to changing priorities.
• Ability to work under pressure and adapt to changing requirements with a positive attitude.
• Oral and written communication skills appropriate to the position.
• Self-motivated, proactive, and an effective team player.
• Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

• Oracle experience preferred.
• Strong analytical skills favored.

Responsibilities

• Act as a liaison between the supervisor and departments, external contacts, vendors, clients, and others.
• Provide prompt and professional service to internal and external clients.
• Prepare and distribute internal communications and serve as a central point for general information.
• Process day-to-day administrative items, including mail, packages, expense reports, checks, courier services, and office supplies.
• Perform filing, typing, data entry, and other clerical support for departments and personnel.
• Answer inquiries, direct calls to appropriate staff, and take messages as needed.
• Coordinate and initiate departmental meetings and travel arrangements, and arrange management schedules.
• Maintain the supervisor’s calendar and schedule meetings and conference rooms.
• Compose, edit, and distribute letters, memos, reports, and other departmental correspondence on time.
• Provide photocopying, filing, and faxing support as needed.
• Retrieve files and send them to dead storage as required.

Benefits

• Employee Stock Ownership Plan (ESOP).
• 401(k).
• Annual bonus program based on performance, profitability, and achievement.
• 17 PTO days per year plus 10 paid holidays.
• Medical, dental, and vision insurance.
• Term life, AD&D, and voluntary life insurance.
• Disability income protection insurance.
• Pre-tax flexible spending plans for health and dependent care.
• Charitable giving match through the Rosendin Foundation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree