Administrative Assistant

East Central University•Ada, OK

33d•Onsite

About The Position

The Administrative Assistant is responsible for providing comprehensive administrative support to senior leadership through efficient management of schedules, communications, and office operations while ensuring organizational effectiveness and productivity. The International Students and Programs Administrative Assistant will assist the Director in managing international students from application to enrollment through graduation and post-graduation activities (Optimal Practical Training and the OPT-STEM extensions).

Requirements

Minimum of 1-year experience in secretarial and/or office management and a high school diploma.
Experience in an administrative assistant position.
Writing skills, verbal communication skills, and computer skills must be above entry-level.
Excellent interpersonal skills, including the ability to relate well to and work with individuals from diverse cultural backgrounds; demonstrated understanding of issues affecting international students.
Demonstrated ability to maintain strict confidentiality and handle sensitive information with professionalism
Strong organizational and time management skills with ability to manage multiple priorities
Excellent verbal and written communication skills with ability to interact professionally with diverse groups
Proficient in problem-solving and conflict resolution
Advanced knowledge of office technology and computer applications
Proven ability to work independently and exercise sound judgment
Strong project management skills with attention to detail
Must have a strong work ethic and lead by example
Must be a professional, credible and respected representative of the institution internally and in the community
Demonstrated willingness and ability to act ethically and socially responsible
Ability to communicate in a courteous manner

Nice To Haves

Valid driver's license

Responsibilities

Provide administrative support to the leadership and department staff.
Manage day-to-day office operations to maintain an efficient and welcoming environment.
Serve as the front line of communications, including greeting visitors, handling incoming communications and addressing or redirecting properly.
Process requisitions and/or invoices for department expenditures.
Maintain physical and digital records through organized filing systems.
Assist with planning and coordination of university events.
Maintain office organization and supplies.
Provides advice regarding admissions policies and procedures including application due dates, and admissions criteria, the status of applications, admission decisions, required documentation, and other essential admissions information.
Assist former students with questions on Optimal Practical Training eligibility, applications, reporting, and deadlines.
Work with SEVIS and ICE.
Maintains and organizes files for the office.
Answer phone calls, emails and walk-ins.
Other duties as assigned by Supervisor or designee. Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.