Administrative Assistant

Brown & Brown Insurance•Charleston, SC

About The Position

Brown & Brown is seeking an organized, proactive, and personable Administrative Assistant to support a busy, collaborative office. The position serves as a welcoming first point of contact and partners closely with the Profit Center Leader and Personal Lines Leader to coordinate correspondence, events, meetings, schedules, and day-to-day administrative needs. The role also supports office operations and works with the sales team, teammates, managers, and external partners.

Requirements

Excellent organizational and time management skills.
Ability to multitask.
Proficiency in Office365 applications.
Ability to work effectively with minimal supervision.
Associate's degree.

Responsibilities

Assist the Profit Center Leader and support office operations.
Greet customers and other guests and manage complex phone systems.
Assist with travel arrangements, appointments, calendar updates, incoming mail, and phone calls.
Work with the sales team to prepare monthly sales meeting presentations and leader and team meetings.
Serve as a point of contact among managers, teammates, and external partners.
Coordinate building maintenance and vendor service requests and manage office supply orders.
Track and submit business expenses incurred by the Profit Center Leader and team leaders.
Plan events and track and decorate for birthdays and anniversaries.
Sort and distribute mail, scan documents to the digital filing system, create corresponding tasks, and redeliver returned mail.
Distribute incoming faxes and send faxes as requested.
Prepare outgoing mail and help remote teammates print and prepare correspondence for mailing.
Maintain an organized and professional reception area.
Manage social media accounts upon request.