Administrative Assistant

Learning Care Group•Austin, TX

About The Position

The Administrative Assistant supports the smooth operation of a Child Care Center by handling bookkeeping and clerical routines, communicating with families, supporting staff training, and opening and closing the school. The position divides time between administrative duties and assisting teachers and children in classrooms. The Administrative Assistant helps ensure the school follows company and state licensing standards, keeps staffing and enrollment processes organized, maintains records, and contributes to a positive experience for families and staff.

Requirements

Must be at least 21 years of age.
High school diploma or equivalent.
At least 1 year of experience working in a licensed childcare facility.
Must meet state education requirements and center/school requirements.

Nice To Haves

CDA or associate degree preferred.
Knowledge of bookkeeping, accounting procedures, and preparation and maintenance of records is a plus.

Responsibilities

Ensure the school operates in accordance with company and state licensing standards.
Manage staff schedules and time-off requests; check child attendance and classroom ratios.
Stay current on company offerings and ensure the school follows current curriculum and program expectations.
Create and maintain files for children and staff.
Receive, process, and follow up on monthly enrollments for billing; run reports and maintain staff and children’s files.
Promote the company’s positive image and help make it a provider of choice in the communities served.
Greet new and existing families, prepare welcome packets, and assist with tours.
Assist with hiring, including following up with applicants, preparing materials for incoming staff, and welcoming and mentoring new hires.
Perform bookkeeping and clerical routines, communicate with families, support staff training, and open and close the school.
Assist teachers and children in classrooms.