Administrative Assistant

State of Montana•Helena, MT

12d•Onsite

About The Position

The Administrative Assistant provides high-level administrative support to the Health Services Bureau Chief and helps ensure the bureau’s operations are efficient and effective. The role involves administrative and secretarial work requiring discretion and independent judgment, evaluating division functions to improve efficiency, and representing the Bureau Chief professionally in extensive public contact. The position also supports task forces, committees, and council members with information on department policies and state or federal rules; maintains data logs and records; manages correspondence and documents; and coordinates meetings. The position is with the Montana Department of Corrections Health Services Bureau Central Office in Helena, Montana.

Requirements

High school diploma.
One year of office or clerical work experience.
Alternative combinations of education and experience may be considered on a case-by-case basis.

Responsibilities

Perform administrative and secretarial duties with discretion and independent judgment.
Evaluate division functions to improve efficiency and increase productivity.
Manage extensive in-person and telephone public contact, representing the Health Services Bureau Chief professionally and accurately.
Provide task forces, committees, and council members with essential information, including department policies and state or federal rules.
Maintain data logs, generate statistical reports, and develop organized filing systems.
Manage division documents according to office procedures and the state’s Records Management system.
Review correspondence for the Bureau Chief and research information needed to prepare accurate responses.
Coordinate and schedule meetings for the Bureau Chief.
Perform other duties as assigned.