Administrative Assistant

Native Energy Solutions•Albuquerque, NM

About The Position

The Administrative Assistant supports field ticket review and approval, operations documentation, employee timekeeping, and payroll processes. The role ensures field tickets and payroll records are accurate, complete, correctly coded, and compliant with customer requirements and deadlines. It works with field employees and supervisors to resolve missing or incorrect documentation and coordinates with project managers, field personnel, payroll, accounting, and administrative staff. Training starts part-time, with the possibility of moving to a 40-hour full-time schedule. The 40-hour full-time schedule will take effect on January 4, 2027. The position works in an office or remotely and requires one week of training in Casper, Wyoming.

Requirements

Strong attention to detail and ability to identify missing, incomplete, or incorrect information.
Strong organizational and time-management skills, including the ability to manage multiple deadlines.
Proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.
Comfort with electronic timekeeping, field-ticketing, payroll, or ERP systems.
Ability to accurately enter, review, and maintain employee hours, job information, cost codes, and supporting documentation.
Ability to maintain confidential employee, payroll, and customer information.
Strong written and verbal communication skills.
Ability to professionally follow up with employees and supervisors regarding missing documentation or corrections.
Ability to work independently while coordinating closely with project managers, field personnel, payroll, accounting, and administrative staff.
Ability to sit at a desk for 8 hours a day.
One week of training in Casper, Wyoming.

Nice To Haves

Administrative, payroll, timekeeping, project support, or field operations experience is preferred.

Responsibilities

Oversee daily field ticket review and approval processes.
Ensure field tickets are accurate, complete, correctly coded, and meet customer documentation requirements.
Work with field employees to resolve missing or incorrect documentation.
Monitor employee hours and time-entry compliance.
Review and maintain hour-trackers.
Follow up on missing time sheets and field tickets.
Assist with payroll processing and compliance with deadlines.
Ensure payroll documentation is accurate and complete.
Accurately enter, review, and maintain employee hours, job information, cost codes, and supporting documentation.
Coordinate with project managers, field personnel, payroll, accounting, and administrative staff.
Maintain confidential employee, payroll, and customer information.