Administrative Assistant - NASA White Sands Test Facility

Fedsync•Las Cruces, NM

4d•Onsite

About The Position

FedSync is seeking a highly skilled Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA White Sands Test Facility (WSTF). The role includes managing office operations, budgeting, personnel records, and payroll, while ensuring effective and responsive service delivery. The ideal candidate works independently, demonstrates expertise across administrative functions, and excels in a fast-paced environment. The Administrative Assistant provides executive and office support, prepares briefing materials and presentations, manages visitor and phone inquiries, calendars, travel, files, correspondence, and meetings, and supports Directorate Executive staff projects, programs, and events. The role also coordinates Systems Engineering and Technical Interchange activities, IT governance documentation, and face-to-face meetings. The position requires safeguarding sensitive information and complying with policies for Controlled Unclassified Information (CUI) and procurement-sensitive information. This position is onsite and requires a flexible schedule that may include nights, weekends, and holidays. US citizenship is required. Candidates must pass criminal history and credit background checks.

Requirements

US citizenship.
High school diploma.
2–4 years of equivalent professional experience.
Proficiency in media credentialing systems and Facilities Management.
Administrative support skills and a strong understanding of KSC administrative processes and inter-Center activities.
Excellent verbal and written communication skills, including the ability to address administrative issues and inquiries from NASA HQ and other federal agencies.
Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team.
Demonstrated expertise in managing complex calendars, coordinating meetings, and handling sensitive information.
Ability to work onsite with a flexible schedule, including nights, weekends, and holidays.
Acceptable criminal history and credit background checks.

Responsibilities

Provide executive administrative support, including budgeting, personnel records, payroll, and office management.
Use Microsoft Office Suite, Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations.
Represent the office professionally, manage recurring procedures, provide policy and procedural guidance, and ensure high-quality deliverables.
Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination.
Support Directorate Executive staff with projects, programs, and events.
Plan and organize work effectively within a team and recommend improvements to administrative processes.
Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information.
Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues.
Coordinate Systems Engineering and Technical Interchange activities, IT governance documentation, and face-to-face meetings.
Track and coordinate work across multiple organizations and maintain proficiency in electronic tracking systems.