Administrative Assistant

Americas Auto Auction Birmingham•Moody, AL

16d•$19 - $21

About The Position

America’s Auto Auction – Birmingham is seeking a detail-oriented, customer-focused Administrative Assistant to coordinate weekly Lease/Bank and Damaged & Disabled sales and support auction operations. The role contributes to sale preparation and smooth operations in a fast-paced environment, working with multiple departments and customers. The company describes itself as a growing organization that values teamwork, customer service, and operational excellence and offers career growth potential.

Requirements

Must be at least 18 years of age.
Valid driver's license.
At least 2 years of administrative experience.
High school diploma or equivalent required.
Strong organizational skills.
Ability to multitask and prioritize effectively.
Self-motivated, dependable, and detail-oriented.
Excellent customer service and communication skills.
Good computer skills.
Ability to read, write, and speak English fluently.

Responsibilities

Coordinate and support weekly sale day operations and vehicle sale preparation.
Enter and maintain accurate vehicle, pricing, and inventory information in company systems.
Review and verify vehicle files, sale eligibility, and supporting documentation.
Partner with the Title Department to ensure titles and required paperwork are received and processed timely.
Investigate discrepancies, resolve inventory issues, and reconcile sale information.
Communicate with customers and internal departments regarding sale schedules and vehicle status.
Collaborate with Accounting on balancing sales and post-sale invoicing activities.
Provide administrative and clerical support, including special projects and reporting as needed.
Assist in maintaining efficient workflows that support a successful auction experience.