Administrative Assistant

Lenovo•Morrisville, NC

14d

About The Position

The executive administrative partner supports Lenovo executives and helps keep the organization running smoothly and effectively in a complex global environment. The role includes coordinating intricate domestic and international travel, preparing and submitting expense reports, managing dynamic calendars, drafting and editing communications and other documentation, coordinating logistics for on-site and off-site team events, and supporting additional projects as assigned. It requires discretion and professional handling of confidential information. The role also involves attending executive staff meetings, tracking actions and follow-ups, coordinating meetings, supporting organizational projects and events, helping executives understand company policies and procedures, generating presentations, assisting extended team members, and mentoring administrative assistants in the support center.

Requirements

Associate’s degree or a combined three or more years of experience supporting executives in a corporate environment.
Proficiency in the MS Office 365 Suite.

Nice To Haves

Ability to work independently in a fast-paced environment with professionalism and tact.
Excellent communication and interpersonal skills, with the ability to collaborate effectively.
Strong leadership skills.
Positive, can-do attitude and willingness to help the team and peers.
Ability to prioritize effectively and take ownership of responsibilities.
Strong attention to detail, accuracy, and thoroughness.
Flexibility to accommodate a changing global environment and strong analytical skills to find solutions.

Responsibilities

Proactively manage calendars and coordinate internal and external meetings, serving as a gatekeeper.
Attend executive staff meetings; track action items and follow up.
Assist with organization-specific projects, including event planning, workshops, and team events.
Anticipate executive needs and use sound judgment when making decisions on the executive’s behalf.
Arrange multi-leg domestic and international travel and proactively track flights and ground transportation.
Understand company policies and tools, and educate executives about policies and new procedures, including spend limits and city caps.
Review and approve expense reports on behalf of the executive; process reports and reconcile them against statements.
Maintain an understanding of organizational structure and work across geographic regions.
Maintain confidentiality of sensitive or proprietary information.
Generate and format presentations.
Assist extended team members with administrative duties as needed.
Provide mentorship to administrative assistants in the support center.