Administrative Assistant
Foley & Lardner LLP•Milwaukee, WI
•$52,800 - $73,900•Hybrid
About The Position
The Administrative Assistant provides administrative and secretarial support to the firm’s retired partners, assists with special projects, and handles day-to-day support duties. The role also performs administrative and accounting tasks for the Milwaukee Office. Responsibilities include helping coordinate retired partners’ transition needs, communicating with them to provide requested services, supporting accounting and office administration, producing and reviewing documents, and handling clerical, scheduling, and travel tasks.
Requirements
- High school diploma or GED required.
- Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel.
- Minimum of two years of administrative or secretarial experience.
Nice To Haves
- Associate degree or bachelor's degree preferred.
- Prior experience in a legal or professional services setting preferred.
Responsibilities
- Assist with the transition from Active Partner to Retired Partner status, including coordinating office-space and technology needs and preferences with the Director, Administration and Operations and Legal Support Supervisor.
- Communicate proactively with retired partners and prepare correspondence, memoranda, documents, forms, class outlines, and other requested projects.
- Answer calls directed to retired partners, record messages, and coordinate follow-up.
- Monitor retired partners’ email accounts upon request.
- Assist lead accounting personnel with tax and other special projects, and maintain a key year-end dates calendar.
- Provide backup support for suite administration, office payments, event logistics, hospitality coordination, administrative monitoring, and Office Services functions.
- Produce documents, including styling and formatting them and proofreading for substantive, spelling, and grammatical errors.
- Review incoming invoices and submit check requests.
- Perform clerical duties, including copying, faxing, retrieving, opening and sorting mail, preparing mail and packages, mail merges, and other general office tasks.
- Schedule meetings and appointments, reserve conference rooms, maintain electronic calendar and contact information, and make travel arrangements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
