Administrative Assistant

George J. Igel & Co., Inc.•Columbus, OH

14d•$54,000 - $60,000•Hybrid

About The Position

The Administrative Assistant supports administrative tasks in the Field Operations department and dispatch unit under direct supervision. The role supports trucking and backend operational workflows, processes and verifies trucking tickets and invoices, communicates with internal and external stakeholders, and provides backup dispatch and field operations support. The position is primarily in person at 3500 Alum Creek Drive, Columbus, Ohio, with hybrid work capabilities. The scheduled hours are 7:00 AM–4:00 PM with a one-hour lunch. The role reports to the Field Operations Coordinator and is non-exempt.

Requirements

Knowledge of scheduling and dispatching practices.
Knowledge of Microsoft Office Suite.
Knowledge of grammar, spelling, and punctuation.
Strong communication and resource-organization skills.
Ability to use digital platforms and systems.
Ability to make independent decisions with guidance and solve problems.
Ability to occasionally lift and carry up to 25 pounds.
Ability to stand, walk, and sit for extended periods.
Ability to work in a fast-paced and dynamic environment.
Ability to follow verbal and written instructions and communicate effectively orally and in writing.
Ability to learn new skills.
Must successfully pass a drug screening; the employer is a SUPR Drug-Free Workplace and tests for marijuana.
Must maintain an MVR (Motor Vehicle Record) that meets the Company’s eligibility requirements.

Nice To Haves

High School Diploma or GED preferred.
1–2 years of administrative experience preferred.

Responsibilities

Support trucking and backend operational workflows.
Collect, receive, sort, and process trucking tickets.
Match tickets to corresponding invoices, verify accuracy, and resolve discrepancies.
Code tickets and invoices from vendors and subcontractors.
Regularly communicate with field leadership, Project Management, subcontractors, and trucking brokers regarding tickets and invoicing.
Act as a backup to Dispatch and support field operations as needed.
Assist with administrative tasks, including dispatch, data entry, report generation, and documentation preparation.
Assist with tracking subcontracted trucking usage and paving-related costs.
Support the execution and tracking of contract-related documents for trucking vendors.
Respond to accounting team inquiries and resolve accounts payable discrepancies.
Attend meetings related to trucking, field operations, or administrative processes.
Know and adhere to all Company policies and procedures.
Perform other duties as assigned; responsibilities may vary based on operational needs and supervisor instructions.

Benefits

Comprehensive health insurance; employees pay a low portion of the insurance premium.
Dental, vision, short-term disability, long-term disability, and life insurance at no cost to the employee.
Incentive compensation.
401(k) match.
401(k) profit sharing.
Professional development.
Student loan repayment program.
Tuition assistance.
Paid vacation, sick time, and holidays.
Paid parental leave.