Administrative Assistant

MacKay • Vancouver, WA

21d • $27 - $32

About The Position

MacKay is seeking an Administrative Assistant to support multiple teams in its Vancouver office. The role handles a variety of short- and long-term activities and coordinates daily operations to help teams and projects succeed. Success in the position calls for attention to detail, a proactive approach, a customer-service focus, and comfort working in a fast-paced, multitasking environment.

The Administrative Assistant supports office operations, visitors and phone calls, staff travel and expense reporting, employee events, and new-hire onboarding. The position also involves coordinating office facilities and workspace needs and taking on other duties as assigned.

Requirements

• Up to two years of experience in a similar role.
• Strong organizational and time-management skills, including the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Google Office Suite, including Docs, Sheets, and Meet.
• Proactive and self-motivated, with the ability to multitask and work independently and as part of a team.
• Ability to interact effectively and professionally with clients, consultants, and the community.

Nice To Haves

• Experience with a travel and expense (T&E) platform.

Responsibilities

• Greet visitors and answer phones professionally and in accordance with MacKay’s values.
• Help ensure smooth office operations, including maintaining office supplies, handling mail and shipping, coordinating plan-set deliveries, responding to requests, and overseeing facilities and workspace.
• Arrange staff travel and support travel and expense reporting.
• Organize food orders for employee events, including lunch-and-learns.
• Support event management logistics and employee engagement activities.
• Coordinate and support new-hire onboarding.
• Perform other duties as assigned.

Benefits

• Medical insurance, including an HSA high-deductible option.
• Dental insurance.
• Vision insurance.
• Flexible spending account (FSA).
• Supplemental life insurance.
• Company-paid life insurance.
• Short-term disability coverage.
• Long-term disability coverage.
• 401(k) plan with up to a 4% company match.
• Paid vacation and sick time.
• 11 paid holidays.
• Employee ownership options.
• Company-paid expenses associated with licensure.
• Annual performance bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed