Administrative Assistant

Vestas•Brighton, CO

118d•$23 - $28•Onsite

About The Position

The Administrative Assistant supports the daily activities of Vestas’ fast-paced manufacturing and warehouse facility in Brighton, Colorado. The role provides administrative, operational, and logistical support to production, warehouse, and facility leadership, helping ensure efficient communication, accurate documentation, inventory coordination, safety compliance, and smooth day-to-day operations. Vestas’ Nacelles Factory has manufactured wind turbine nacelles and hubs since 2010 in more than 265,000 square feet of production space.

Requirements

High school diploma, GED, or equivalent required.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Ability to quickly learn manufacturing-related systems such as ERP, inventory management, and maintenance software.
Strong attention to detail and commitment to accurate documentation and recordkeeping.
Ability to communicate professionally with production teams, warehouse personnel, contractors, vendors, drivers, and leadership.
Ability to read, understand, and follow operational procedures, shipping documentation, and safety requirements.
Strong organizational and multitasking skills in a fast-paced environment with changing priorities.
Ability to work independently while maintaining a collaborative, team-oriented approach.
Dependable work ethic and flexibility to support operational and shift-based business needs.
Strong problem-solving skills and ability to navigate daily operational challenges effectively.

Nice To Haves

1–3 years of experience in administrative support, manufacturing, warehouse, logistics, or operations.

Responsibilities

Serve as the first point of contact for employees, visitors, contractors, vendors, and drivers entering the facility.
Manage visitor check-in, issue badges, coordinate safety orientations, and help ensure compliance with site protocols.
Coordinate inbound and outbound shipping documentation, including bills of lading, packing slips, material receipts, and shipment records.
Support production and warehouse leadership by maintaining schedules, updating shift rosters, and preparing employee communications.
Assist with inventory management for office supplies, PPE, warehouse consumables, labels, and other operational materials.
Receive, sort, and distribute incoming mail, materials, and small packages while maintaining accurate records.
Prepare, update, and maintain work instructions, safety records, compliance documentation, and daily operational reports.
Assist with onboarding and training coordination for new employees, contractors, and temporary staff, ensuring required paperwork is completed.
Coordinate facility meetings, including reserving meeting rooms, preparing materials, arranging catering, and supporting presentations and production reporting.
Support safety initiatives by maintaining SDS binders, distributing PPE, filing incident reports, and assisting with safety committee activities.
Assist supervisors with administrative projects, including printing work orders, posting communications, laminating documents, and updating visual management boards.
Process purchase requisitions, vendor orders, and expense submissions related to facility operations.
Maintain a clean, organized, and professional reception and office environment.
Perform other duties as assigned in support of manufacturing and warehouse operations.