Administrative Assistant

White Cap•Memphis, TN

15d

About The Position

White Cap is hiring an Office Administrator/Administrative Assistant to provide administrative and operational support. The role tracks associate hours and time off in timekeeping software; prepares reports related to freight audits, stock receipts, and other relevant activities; creates customer job accounts and maintains accounts receivable files; creates manifests for customer purchases; prepares and codes invoices; checks customer pickup and delivery tickets for accuracy; answers and routes calls on a multi-line phone; and provides additional operational support as assigned by the manager. The position generally calls for 2–5 years of experience.

Requirements

Generally 2–5 years of experience.

Nice To Haves

Demonstrated ability to plan and organize daily activities.
Strong computer skills.
Strong communication and influencing skills.

Responsibilities

Track and update associates’ hours, vacation, sick time, and personal days in timekeeping software.
Run daily, weekly, and monthly freight audit, stock receipt, and other relevant reports.
Set up new customer job accounts and maintain customer accounts receivable files.
Create manifests for customer purchases.
Prepare and code invoices.
Match customer pickup and delivery tickets for accuracy.
Provide operational support as assigned by the manager.
Answer calls on a multi-line phone and route them to appropriate personnel.
Perform other duties as assigned.