Administrative Assistant

Tri City Glass & Door•Appleton, WI

26d

About The Position

The Administrative Assistant supports the Commercial Team with day-to-day and end-of-month tasks. The role handles project and job-cost administration, contractor billing, project documentation, coordination with project managers and Accounts Receivable, and related office duties. The position requires wearing and using personal protective equipment in accordance with Tri City Glass & Door policy. The work environment includes an office, shop, and warehouse.

Requirements

High school diploma or equivalent.
At least one year of relevant office experience.
Excellent computer skills, including advanced knowledge of Microsoft Office applications.
Excellent organizational skills and attention to detail.
Ability to prioritize and multitask.

Responsibilities

Create, update, and close jobs within the job cost module.
Provide owners with documents for contractors at job close.
Invoice contractors monthly for work completed on open projects.
Coordinate monthly billing meetings with project managers for job cost updates.
Collaborate with Accounts Receivable on pay applications, down payments, account determination, and related data entry.
Coordinate signing of purchase agreements with customers.
Assist with compiling sales/use tax information for the controller to support proper and timely report filing.
Complete project-related administrative tasks, including insurance paperwork requests and requirements.
Balance petty cash accounts.
Record labor hours and apply them to the corresponding projects.
Act as a backup to the receptionist.
Perform other duties as assigned.
Wear and use personal protective equipment according to company policy.