Administrative Assistant

Apis Services, Inc.•Quincy Township, PA

12d•$0 - $18•Onsite

About The Position

The Administrative Assistant performs administrative, clerical, and technical functions for Abraxas Youth Center. The role supports facility staff through telephone and visitor reception, correspondence and report preparation, records and filing, schedule maintenance, data entry, mail and supply tasks, and coordination of office equipment repairs. The position also assists with client intake and file maintenance and prepares reports required by outside referral agencies to meet regulatory deadlines. The role supports the Abraxas philosophy and mission, promotes the Seven Key Principles of care, and demonstrates appropriate Safe Crisis Management techniques and skills. This is a full-time, Monday–Friday position with hours of 7 a.m.–5 p.m., depending on staffing needs, at Abraxas Youth Center, Building 3, in South Mountain, Pennsylvania. Compensation is $18.00 per hour, and DailyPay is available.

Requirements

High school diploma with business courses and four years of general secretarial experience, or an associate’s degree in business or a related field and two years of general secretarial experience.
Must be at least 21 years old.
Valid driver’s license.
Ability to work with computers and the software typically used by the department.
Must complete a physical examination that includes TB and drug testing.
Must pass federal and state background checks, including screening for specified criminal offenses.
Satisfactory completion of background screening and applicable pre-employment checks, including employment and/or personal references and driving records.
Ability to stand, walk, bend, and assist individuals as needed.
Ability to perform essential job functions with or without reasonable accommodation.

Responsibilities

Operate the telephone system, route incoming calls, and record and distribute messages accurately, promptly, and professionally.
Greet clients and visitors and announce them to the appropriate staff members.
Compose routine letters, correspondence, memos, reports, and other confidential information for supervisory and administrative staff.
Maintain an administrative filing system that provides outside referral agencies access to specific information and supports regulatory compliance.
Prepare daily, weekly, and monthly reports as assigned.
Type and distribute monthly reports or correspondence by fax or mail to appropriate outside referral agencies.
Assist with general program and facility correspondence and reports, including client reports, facility evaluation reports, policies and procedures, meeting minutes, and backup files.
Maintain administrative and supervisory staff schedules.
Maintain, record, and update program and facility information, including training records, phone lists, and policies and procedures.
Distribute incoming mail and prepare outgoing mail.
Assist with ordering and distributing supplies and with filing.
Perform data entry.
Contact appropriate individuals to arrange repair and maintenance of office equipment.
Perform and assist with clerical client intake, maintain client files, and include case affiliates for reporting purposes.
Coordinate and type reports required by outside referral agencies, including client and population reports, and meet designated deadlines.
Support the Abraxas philosophy and mission and promote the Seven Key Principles of care.
Demonstrate appropriate use of Safe Crisis Management techniques and skills.