Administrative Assistant-Respite Care
About The Position
The Administrative Assistant supports the office and administrative functions of Comunilife’s Respite Program in Harlem. Responsibilities include maintaining leases and renewals, tenant and facility work orders, program directories and files, and rent-collection records; answering phones; preparing memorandums and other documents; and ordering program and office supplies. The role follows office protocols for rent collection, procurement, and petty cash, and prepares and maintains program reports and records. The position is full-time, day shift, with no travel. The listed salary range is $19.00–$23.08 per hour; the posting also states a rate of pay up to $23 per hour based on 40 hours per week. The position is eligible for Comunilife’s benefit and paid time off package.
Requirements
- High school education level is listed in the job details.
- An associate degree in accounting, business, finance, or a related field from a two-year college or technical school, plus one year of purchasing and procurement experience and/or training; or an equivalent combination of education and experience.
Nice To Haves
- Bilingual Spanish.
Responsibilities
- Screen incoming calls and respond to routine inquiries.
- Prepare meeting minutes, notices, special reports, correspondence, and resource materials for program activities.
- Follow policies for rent collection, procurement, and petty cash custody.
- Establish and maintain organized filing systems for contracts, proposals, program files, correspondence, documents, and reports.
- Assist with preparation of materials and logistics for program meetings.
- Update and maintain on-site program files and mailing lists.
- Maintain client entitlements, leases, and other fiscal functions.
- Review, sort, distribute, and respond to daily incoming mail for the Program Director and staff.
- Arrange for office supplies and purchases from hardware stores and other vendors.
- Follow procurement and petty cash procedures.
- Maintain and track facility and unit work orders and rent-collection activities.
- Prepare purchase orders for program and office supplies and client needs as directed by the Program Director.
- Use computer applications to enter, retrieve, review, or modify data, including word-processing, database, and other software programs.
- Enter and update rent-collection information in a web-based platform and generate reports, ensuring accuracy.
Benefits
- Generous benefit package.
- Paid time off package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
