Administrative Assistant

Northrop Grumman • Dulles, VA

6d • $66,600 - $111,000

About The Position

The Administrative Assistant reports directly to the Senior Director for Systems Engineering in the Eastern Region of NGSP. The role provides administrative, logistical, and office support for a large and growing engineering management team, relieving directors and managers of administrative details and assisting with business procedures, policies, and methods. It requires initiative, judgment, and the ability to maintain dashboards and confidential workforce and labor data, gather information for recruiting and labor management, support scheduling, and track financial information for conferences and management reports.

Requirements

• High school diploma or General Education Degree.
• At least 6 years of related experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Advanced Excel skills, including formulas, Pivot Tables, and data analysis.
• Good organizational, planning, and time-management skills.
• Proficient verbal and written communication skills.
• Ability to manage multiple routine and unexpected tasks with attention to detail and limited direction.
• Experience leveraging AI tools.

Nice To Haves

• Associate's degree (AA/AS) or higher.
• Experience with monthly and annual financial planning and budget-versus-actual data analyses.
• SharePoint experience.
• OneNote experience.
• Confluence and Jira experience.
• Configuration and data management experience.
• Agile methods experience.
• NoVASpace.

Responsibilities

• Interact with internal functional organizations at several levels and with external representatives.
• Compose and prepare confidential correspondence, reports, and other complex documents.
• Create and maintain weekly or monthly personnel rosters and analyze workforce data.
• Create, verify, and maintain weekly and monthly labor data reports and analyze the data.
• Manage and update content on directorate SharePoint and Confluence pages.
• Screen incoming calls and correspondence and respond independently when possible.
• Arrange programs, events, and conferences, including planning and tracking information, sending invitations, coordinating speakers, and controlling event budgets.
• Prepare meeting records, including agendas, notices, minutes, and resolutions, and prepare materials for presentations.
• Manage and serve as custodian of directorate documents and records.
• Manage the supervisor's calendar and independently schedule appointments.
• Arrange detailed travel plans and itineraries, compile travel-related business documents, and prepare expense reports.
• Prepare or interpret memorandums explaining administrative procedures and policies.
• Support interview candidate scheduling and track recruiting-to-hire and staffing progress.
• Perform related duties as assigned or required.

Benefits

• Health insurance coverage.
• Life and disability insurance.
• Savings plan.
• Company-paid holidays.
• Paid time off (PTO) for vacation and/or personal business.
• Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED