Administrative Assistant - Front Desk

Royal Electric•Dallas, TX

11d•$25 - $26•Onsite

About The Position

Royal Electric Company is hiring an Administrative Assistant for its corporate office in Dallas, Texas. The role manages front-desk operations, supports talent and onboarding activities, coordinates building maintenance and office supplies, and provides clerical support. The position includes greeting visitors, handling calls and correspondence, preparing shipments, supporting meetings and training, and keeping office areas organized and stocked. The employee must follow applicable safety procedures, including wearing proper PPE on jobsites.

Requirements

At least 3 years of experience working as a receptionist or front desk administrator.
Excellent written and verbal communication skills, with a focus on customer service.
Ability to multitask and manage time in a fast-paced environment.
Problem-solving ability and willingness to escalate questions and concerns when needed.
Detail-oriented and well organized, with the ability to meet deadlines.
Must be authorized to work in the United States; the company is unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

Experience working in the construction industry.
Bilingual Spanish-speaking ability.

Responsibilities

Answer phones and transfer callers to the appropriate Royal employee.
Greet visitors, direct them to the correct personnel, and follow safety protocol.
Date-stamp general correspondence and distribute mail.
Prepare outgoing packages for carriers such as UPS and FedEx; arrange pickups or track packages as needed.
Maintain adequate office and shipping supply inventory.
Keep the lobby and office supply closet organized and clean.
Follow the Front Desk Checklist at the beginning and end of each day.
Coordinate and notify staff of interview arrivals.
Provide initial in-office onboarding support, including desk setup, orientation presentation, and logistics.
Securely maintain electronic devices for onboarding and keep them fully charged.
Securely maintain drug-testing supplies.
Coordinate building maintenance and repairs with the property manager, submit work orders, and ensure timely resolution.
Prepare conference rooms for meetings and keep them tidy and stocked.
Keep copy machines stocked with paper and toner and arrange service when needed.
Manage supplies and snacks for offices, jobsite trailers, and the yard.
Restock break rooms, keep areas clean, and empty coffee pots at the end of the day.
Order and facilitate lunch for team trainings and meetings, and ensure cleanup afterward.
Update vendor, mail distribution, and call flow charts every three months.
Communicate and distribute daily job bid list updates to the Front Desk Coverage team.
Complete miscellaneous projects as assigned.
Wear proper PPE on jobsites and comply with safety standards and procedures.