Administrative Assistant

Kinder Morgan•Greensboro, GA

29d

About The Position

The Administrative Assistant provides comprehensive administrative support to managers and others in assigned areas. The role creates and maintains electronic and paper records, files, manuals, reports, documents, and correspondence; enters data and uses and maintains databases; and may process invoices and post them to Accounts Payable. The position also orders, receives, and maintains office and facility supplies and equipment, and may involve project work. The Administrative Assistant represents the company professionally when interacting with employees, the public, and business contacts. The role organizes and prioritizes work to meet deadlines, responds flexibly to developing or unexpected needs, identifies and addresses problems, and contributes ideas for improved procedures. Depending on location and assignment, the position may ensure office machines and equipment are in working order and coordinate with service and supply vendors. Regular and predictable attendance is required.

Requirements

High school diploma or equivalent.
1–3 years of related work experience.
Intermediate proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, and ability to use or quickly learn other software used in the position, such as Lawson.
Ability to maintain organized files and quickly access accounts, records, reports, and other electronic and paper documents.
Proficiency in Lawson or ability to learn the system quickly.
Ability to communicate clearly and professionally in spoken and written English using good business grammar.
Ability to prepare work-related reports and documents using information provided, self-generated, or maintained.
Strong analytical skills and logical thought processes, with the ability to identify and resolve problems and sensitive administrative issues.
Ability to recognize when confidentiality is needed and maintain it appropriately.
Ability to prioritize and handle multiple tasks, meet deadlines, and remain flexible to provide support for developing or unexpected needs.
Ability to perform job duties independently, exercise sound judgment, and advise or seek guidance from a supervisor as appropriate.
Ability to accept supervision and direction and work cooperatively with others.
Ability to focus on details and follow work rules.
Ability to sit regularly; use hands to type, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
Ability to read documents and distinguish colors in color-coded reports and documents.

Nice To Haves

Degree preferred.

Responsibilities

Provide administrative support to managers and others in assigned areas.
Create electronic and paper documents, reports, records, and correspondence.
Maintain organized, complete, current, and readily retrievable electronic and paper files and manuals.
Enter data and use and maintain databases.
Process invoices and post them to Accounts Payable in the appropriate system, as applicable.
Prepare reports using information provided by others, information maintained through regular work, or information researched or gathered from appropriate sources.
Represent the company professionally in person, in written and electronic communications, and by telephone.
Organize and prioritize work to meet deadlines while adapting to developing or unexpected needs.
Identify and address problems, recommend ways to prevent them, and contribute ideas and recommendations for new procedures.
Depending on location and assignment, ensure office machines and equipment are maintained in proper working order and interface with service and supply vendors.
Order, receive, and maintain supplies and materials for the assigned area or office.
Set up lunches, supplies, and phone screens.
Maintain regular and predictable attendance.
Perform other duties as assigned.