Administrative Assistant

Southwest Foodservice Excellence•Belton, MO

26d

About The Position

The Administrative Assistant provides support to the Resident District Manager and covers various departments throughout the unit. The role performs clerical and administrative work, with possible responsibilities in human resources, accounting, and financial functions for one or more units. It also involves following company safety and risk management policies and attending designated training. The position is in a school cafeteria setting; the posting notes a schedule that follows the school calendar, flexible hours, and time off at nights, weekends, and summers, while also stating that the employee must be able to work nights, weekends, and some holidays.

Requirements

High school diploma, GED, or equivalent experience.
One to two years of related experience.
Basic phone and computer skills, including email and texting.
Willingness to learn and grow.
Mature judgment and behavior.
Maintain high standards for work areas and personal appearance.
Maintain a positive attitude.
Ability to work a flexible schedule is helpful.
Comply with dress code requirements.
Ability to work nights, weekends, and some holidays.
Attend work and arrive for scheduled shifts on time with satisfactory regularity.
Present oneself professionally and understand the importance of honesty and ethics.
Communicate with coworkers and other departments professionally and respectfully.
Maintain professional relationships with coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Responsibilities

Photocopy, compile records, file, tabulate, post information, and schedule appointments.
Prepare correspondence by writing, typing, or entering information into a computer.
Prepare, issue, and send receipts, bills, policies, invoices, statements, and checks.
Maintain records, prepare forms, verify information, and resolve routine problems.
Conduct research when necessary.
Operate various office machines.
Open and route incoming mail, answer correspondence, and prepare outgoing mail.
Answer telephones, convey messages, and run errands.
Receive, count, and deposit cash as needed.
Perform human resources functions when assigned, including benefit administration, personnel action forms, and payroll processing for the unit, district, or region.
Comply with company safety and risk management policies and procedures.
Promptly report accidents and injuries.
Participate in regular safety meetings, safety training, and hazard assessments.
Attend designated classroom and virtual training programs.
Serve as a lead unit clerk, performing more advanced, varied, non-routine clerical duties according to standard procedures.
Multitask across clerical activities, including photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
Perform general accounting and complete SFE financial reports according to company policies and procedures when assigned.
Perform accounting and financial functions for multiple units when assigned.
Perform other duties and responsibilities as assigned.