Administrative Assistant

Kimley-Horn • Bellevue, WA

7d • $64,000 - $77,000 • Onsite

About The Position

Kimley-Horn is seeking an Administrative Assistant to provide administrative support to engineering teams in its Bellevue, Washington office. This is an in-office position involving a mix of administrative duties, event planning, and marketing support. The role is suited to someone who is organized, proactive, detail-focused, resourceful, adaptable, and comfortable managing competing priorities while helping colleagues and interacting with clients and visitors.

The schedule is Monday through Thursday, 7:30 a.m. to 5:30 p.m., with a one-hour lunch, and Friday, 7:30 a.m. to 11:30 a.m. The listed salary range is $64,000 to $77,000, depending on applicable education and experience.

Requirements

• At least 4 years of experience in an administrative role in a corporate or professional environment.
• Strong verbal and written communication skills, including grammar and proofreading.
• Strong proficiency in Microsoft Office Suite.
• Professional, organized, client-oriented, and deadline-driven approach.
• Ability to maintain confidentiality.
• Ability to anticipate needs and manage competing priorities.
• Positive team player with a commitment to quality.
• Self-starter able to thrive in an environment where leaders often travel off site to serve clients.
• Valid driver’s license for work-related travel tasks in the Seattle area.

Nice To Haves

• AEC or professional services experience highly preferred.
• Strong PowerPoint skills highly preferred.
• Contract management and billing experience preferred.

Responsibilities

• Assist with revising client proposals, contracts and fee estimates, scopes of services, forms, progress reports, and other project documents.
• Assist with producing exhibits, plans, project manuals, and database reports.
• Compile meeting agendas, minutes, and other miscellaneous documents.
• Attend project meetings to record minutes and action items.
• Proactively manage Outlook calendars, including scheduling meetings and calls.
• Book travel arrangements and manage expense reports.
• Support the office’s monthly invoicing activities.
• Partner with other administrative staff and firm leaders.
• Support reception activities, including answering and directing phone calls, sending and receiving packages, and greeting visitors as needed.
• Maintain production rooms, supply rooms, and common areas.
• Assist with event planning and coordination, including conference room setup.
• Run occasional work-related errands during regular business hours.
• Support marketing efforts.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus), and an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the company’s 401(k).
• Performance-based bonuses.
• Tuition reimbursement and internal training programs.
• New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed