Administrative Assistant

Las Vegas Rescue Mission • Las Vegas, NV

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About The Position

The Administrative Assistant supports the Administrative Department at the Las Vegas Rescue Mission, which is overseen by the Chief Executive Officer and Director of Administration. The department assists with Accounting, Human Resource, and IT functions. This role provides administrative support to the CEO, COO, and Director of Administration.

The Administrative Assistant communicates professionally, verbally and in writing, with facility staff, Mission residents, volunteers, donors, and customers. Organization, attention to detail, multitasking, and the ability to think on the fly are essential. This is a full-time position of 40 hours per week, worked in four 10-hour shifts. A competitive benefit package and paid vacation are offered; salary is commensurate with skills and experience.

Requirements

• High school diploma or GED.
• Strong organizational and time-management skills.
• Working knowledge of MS Word, MS Excel, MS Outlook, MS Publisher, and Adobe Acrobat.
• Excellent verbal, written, interpersonal, and organizational skills.
• Respect for cultural diversity.

Nice To Haves

• Background in accounting.
• Experience working with confidential material.
• Technical support experience.

Responsibilities

• Assist departments with ordering supplies and operational items.
• Assist in planning and preparing staff meetings and special events.
• Compile and assist with preparing the monthly Board of Directors packet and related details.
• Maintain office equipment by keeping areas clean and scheduling service calls and supplies for copiers and other equipment.
• Assist in reconciling and matching receipts.
• Assist department heads with preparing invoices.
• Handle petty cash, including distributing cash and organizing receipts, and assist the bookkeeping team with reconciliation as needed.
• Prepare new-hire personnel files and ensure all forms are completed in full with supporting documentation.
• Assist in maintaining accurate and up-to-date employee records.
• Assist with onboarding new hires, including badge creation and employee swag.

Benefits

• Competitive benefit package.
• Paid vacation.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED