Administrative Assistant

CHSGa•Newnan, GA

About The Position

The Administrative Assistant supports the daily administrative and front-office operations of Newnan Health & Rehab. The role welcomes and directs visitors and associates, handles a high volume of telephone calls, and performs administrative tasks such as typing, filing, copying, sorting mail, and calculations. It also includes responsibilities related to associate benefits administration and employment records, applicant screening, and responding to routine employment and benefits inquiries. The position promotes the organization’s image through helpful service, clear communication, and collaboration.

Requirements

High school diploma or equivalent preferred.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or associates.
Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
Ability to apply common-sense understanding to written, oral, or diagrammed instructions and address problems involving several concrete variables in standardized situations.
Proficiency with Microsoft Outlook, Microsoft Excel, and Microsoft Word.

Responsibilities

Greet and direct visitors and associates in a friendly and helpful manner.
Answer a high volume of telephone calls and direct calls efficiently and promptly.
Interact and communicate with individuals at all levels of the center and organization.
Immediately report suspicious persons or activity.
Perform administrative duties such as typing, filing, copying, sorting mail, and calculations as requested by a supervisor.
Promote the image and reputation of the organization through servant leadership and direct, open communication.
Contribute to committees, workgroups, project management, and other collaborative efforts.
Perform other duties as necessary to support the organization.
Enroll eligible associates in organization-sponsored group insurance plans, reconcile withholdings with billing, and maintain benefit-plan enrollment records.
Maintain employment resumes, application forms, and associate personnel files in accordance with procedural guidelines and government regulations.
Assist with applicant interviews.
Pre-screen job applicants, including reference checks, abuse registry and license or certification verification, criminal record checks, and drug testing.
Respond to routine inquiries about job openings, employment verification, and benefit claims processing, and provide references consistent with organizational guidelines and applicable employment laws.