Administrative Assistant

Jackson•Nashville, TN

12d

About The Position

The Administrative Assistant provides administrative support for management, including filing, invoice processing, travel arrangements, expense reports, meeting planning, calendar maintenance, and ordering office supplies. The role also prepares reports, presentations, and other materials, and may administer special projects and perform other duties as assigned.

Requirements

High school diploma or equivalent (G.E.D.) required.
At least 3 years of related experience required.
Solid written and verbal communication skills, including the ability to edit and compose correspondence.
Solid interpersonal skills and ability to communicate effectively with senior management and peers.
Solid PC skills, including MS Office software and other relevant software applications.
Basic knowledge of financial services industry terminology.
Ability to prioritize, coordinate multiple activities, and follow up on projects with minimal supervision.
Ability to handle sensitive confidential information.
Detail-oriented and focused on accuracy.

Nice To Haves

Associate's degree preferred.

Responsibilities

Schedules and maintains calendars for appointments and meetings, manages travel itineraries, and coordinates related arrangements.
Creates and maintains reports, charts, spreadsheets, documents, and presentations.
Establishes, maintains, and updates files and records.
Sends company-wide announcements and informational emails.
Processes financial documents, including department invoices and executive expense reports.
Screens, organizes, and prioritizes phone calls, visitors, and incoming mail.
Coordinates office moves and new-hire workspaces.
Administers special projects as required.
May order office supplies.
Performs other duties and/or projects as assigned.