Administrative Assistant

Toyota of Erie•Waterford Township, PA

13d•Onsite

About The Position

Preston Auto Group has an outstanding opportunity for a results-focused, highly driven Administrative Assistant. This role executes administrative policies determined by or in conjunction with executives across a range of responsibilities. As our Administrative Assistant, you'll keep leadership organized and clients well taken care of — managing calendars, correspondence, travel, and reporting while serving as a first point of contact for visitors and callers. This role is a great fit for someone polished, detail-oriented, and able to juggle multiple priorities without missing a beat.

Requirements

Associate's degree or equivalent from a two-year college or technical school; or one year of related experience and/or training; or an equivalent combination of education and experience
Strong organizational and multitasking skills
Professional communication, both written and verbal

Responsibilities

Coordinate the Sales Manager's calendar, scheduling appointments and conference calls
Compose routine and complex correspondence, including agendas, notices, minutes, resolutions, memos, confidential correspondence, reports, and strategic plans
Coordinate month-end and quarterly review books
Screen the Sales Manager's incoming telephone calls and correspondence
Arrange travel plans and itineraries and compile documents for travel-related meetings
Address and manage internal and external client concerns
Greet visitors and direct them to the appropriate area or team member
Professionally handle overflow of incoming phone calls for sales, routing calls to the appropriate department
Update the telephone directory as necessary
Prepare daily inventory and units-sold reports
Assist with marketing events as needed
Update client records as needed
Attend weekly department meetings