Administrative Assistant

FLOWCO HOLDINGS INC.•Cleburne, TX

8d•Onsite

About The Position

The Administrative Assistant provides routine administrative office support and assists with general accounting and vendor-related processes. The role receives phone, email, and visitor inquiries and represents the company with polite, professional, and reliable information. It requires a basic understanding of the company’s organization, functions, roles, and responsibilities, along with the ability to work independently and manage competing priorities. The position supports invoice processing and related vendor inquiries, including researching discrepancies, verifying invoices against supporting documentation, routing invoices for approval and payment, and maintaining invoice records. It also serves as a liaison with the Home Office Requisitions / Purchasing Group, submits vendor supplier information to Houston Accounting for new vendor setup, and assists with receiving or requisition transactions when needed. The role may also plan and participate in celebrations or activities. Work is performed in a typical office environment, both indoors and outdoors, and may involve stressful situations, time pressures, and dependence on input from others. The employee must be sensitive to safety issues in a hazardous environment.

Requirements

High school education or GED.
At least one year of experience as an Administrative Assistant.
Exceptional administrative and communication abilities.
Sensitivity to safety issues in a hazardous environment.
Ability to communicate effectively at all organizational levels and with people and groups from different disciplines, industries, and governmental agencies.
Exceptional written, oral, and interpersonal communication skills.
Strong organizational skills and demonstrated ability to manage multiple projects.
Advanced computer knowledge, including Microsoft Office Suite (Word, Excel, Project, and PowerPoint), automated document management applications, and the aptitude to learn new software or applications.
Ability to work as part of a multidisciplinary team.
Ability to manage projects independently with minimal supervision.

Nice To Haves

One year of equivalent work experience in a related role is preferred.
Work experience in a manufacturing environment is highly desirable.

Responsibilities

Receive routine inquiries, including phone calls, emails, and visitors, and provide polite, professional, and reliable information.
Perform routine administrative office duties, including preparing reports, word processing, spreadsheets, filing, organizing, copying, faxing, handling mail and courier services, and maintaining office supplies.
Assist with general accounting issues.
Receive vendor inquiries, research discrepancies, resolve vendor issues, and process invoices for payment.
Process, track, enter, copy, and file invoice paperwork.
Handle vendor phone calls regarding invoice inquiries.
Verify invoices against supporting documentation and route them for appropriate approval and further processing and payment.
Liaise with the Home Office Requisitions / Purchasing Group.
Compile vendor supplier information and submit it to Houston Accounting for new vendor setup.
Assist with entering receiving or requisition transactions when needed.
Plan and participate in celebrations or activities as needed.
Manage competing priorities and projects independently with minimal supervision.