Administrative Assistant

GE Aerospace•Beavercreek, OH

About The Position

Unison, a GE Aerospace company, provides engine controls, accessories, and performance monitoring solutions for aerospace, defense, and space customers. The Beavercreek facility manufactures gas turbine tubes, ducts, and manifolds, performs machining, fabrication, and investment casting, and conducts product engineering, development, testing, repair, and overhaul. The facility has received OSHA’s highest safety rating. The Administrative Assistant supports the Dayton Site and its Site Leader, and assists the Unison Manufacturing Leader. The position provides administrative and operational support to Production Leadership, including reporting, presentations, calendar and travel coordination, purchasing, document and metric maintenance, meeting and event management, and site communications. The role reports to the Plant Leader and requires strong computer skills, deadline management, independent work, and direct support to the production floor. The typical schedule is first shift, 6:00 a.m. to 2:30 p.m., with some schedule flexibility and occasional off-hours support. GE Aerospace offers healthcare coverage, retirement savings and company contributions, tuition and adoption assistance, paid parental leave, disability and life insurance, paid time off, professional development, and other wellbeing programs. Relocation assistance is provided. Employment is contingent on legal authorization to work in the United States and successful completion of a drug screen, as applicable; employees may also be subject to random or reasonable-suspicion drug and alcohol testing.

Requirements

Associate’s degree or high school diploma/GED from an accredited school or institution.
Very strong computer skills and ability to work within deadlines.
Ability to work with limited supervision and meet day-to-day short-term objectives.
Some schedule flexibility; typical first-shift hours are 6:00 a.m. to 2:30 p.m., with occasional off-hours support required.

Nice To Haves

At least 3 years of administrative support experience.
Proficiency in Excel, including navigating files, entering data, using VLOOKUPs, and performing sums.
Ability to obtain a company purchase card for supplies, purchases, and group meals.
Sense of urgency.
Strong interpersonal skills.
Strong time-management skills.
Ability to prioritize and multitask.
Experience with computer applications such as SSS, SAP, and Gensuite; SAP/ERP experience.
Work experience in a manufacturing environment.
Strong communication skills and ability to learn and understand policies, practices, and procedures.
Ability to work independently and solve problems.
Ability to handle and keep information confidential.
Strong team-player orientation and desire for a hands-on approach to manufacturing troubleshooting.

Responsibilities

Create, populate, and distribute reports; prepare PowerPoint presentations; maintain calendars; and book travel.
Support ad hoc projects, plan meetings, and execute objectives.
Support the Dayton Site, Site Leader, and Unison Manufacturing Leader, including administrative tasks for local sites or business leaders without full-time administrative support.
Coordinate employee events and work with outside vendors; prepare for meetings.
Assist Production Leadership with purchasing supplies and complete SSS ordering.
Maintain Production Leadership documents electronically and keep production details current and accurate.
Book executive travel and assist other leaders with travel needs.
Manage and support large and small meetings, including setup, catering, logistics, room coordination, and accommodations.
Own and schedule recurring site events, including all-employee meetings and roundtables.
Manage site communication boards and TVs, and branded-material ordering and inventory.
Assist with new employee welcome and onboarding.
Maintain department performance metrics.
Maintain relationships and communicate with on-site vendors supporting facility functions, such as cafeteria vending.
Respond to ad hoc site requests.
Work independently with limited supervision, meet short-term objectives, and provide direct support to the production floor.

Benefits

Medical, dental, vision, and prescription drug coverage
Health Coach
Employee Assistance Program with confidential assessment, counseling, and referral services
GE Aerospace Retirement Savings Plan, including 401(k) matching and company retirement contributions
Fidelity resources and planning consultants
Tuition assistance
Adoption assistance
Paid parental leave
Disability insurance
Life insurance
Paid time off for vacation or illness
Professional development
Relocation assistance