Administrative Asst 1 4P/900
About The Position
Southern Company is seeking a highly organized, detail-oriented, and professional Project Administrative Coordinator to provide administrative, reporting, and document-management support for large-scale construction and utility projects. The role supports project managers and construction teams with project administration, timesheets, procurement card reporting, project reporting, and records management. It requires strong communication and Microsoft Office skills, attention to detail, and flexibility to respond to changing priorities. The position also serves as the administrative owner for shared network drives and SharePoint sites, maintains project files and records-retention practices, and coordinates with Compliance and Human Resources on project-related matters. The employee is expected to follow Southern Company administrative, accounting, and compliance procedures.
Requirements
- Previous experience in administrative support, project coordination, or construction project administration.
- Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and SharePoint.
- Experience processing timesheets, tracking expenses, and preparing reports.
- Strong document-management, organization, and recordkeeping skills.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities and respond to urgent requests.
- Strong attention to detail, professionalism, and confidentiality.
- Ability to work independently and collaborate with cross-functional teams.
Nice To Haves
- Experience supporting utility, energy, engineering, or large construction projects.
- Familiarity with procurement card reconciliation and accounting procedures.
- Experience preparing executive-level PowerPoint presentations.
- Knowledge of document control, records retention, and compliance processes.
- Prior experience working with Southern Company or a similar utility organization.
Responsibilities
- Process, track, and coordinate employee timesheets and procurement card (P-Card) reports.
- Support day-to-day administrative activities for project managers and construction teams.
- Coordinate meetings, events, office supplies, and other administrative requirements.
- Provide backup support for executive administrators as needed.
- Promote and maintain a safe, professional work environment.
- Collect, analyze, and track project statistics and performance information.
- Assist in preparing and distributing weekly and monthly project status reports.
- Develop monthly project status presentations using Microsoft PowerPoint.
- Organize and maintain project documentation, including change notice requests, award summaries, sole-source forms, and records of decision.
- Serve as the administrative owner for shared network drives (S) and SharePoint sites.
- Maintain accurate project files and support records-retention requirements for major construction projects.
- Coordinate with Compliance and Human Resources teams on project-related administrative matters.
- Ensure adherence to Southern Company administrative, accounting, and compliance procedures.
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What This Job Offers
Education Level
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