Administrative Asst 1 - ADMA1

LanceSoft • Birmingham, AL

22h

About The Position

The Administrative Assistant 1 provides administrative support for O&M and Capital projects. The role includes processing timesheets, invoices, and procurement card reports; managing project documentation; preparing reports and presentations; and coordinating with internal teams. The candidate should be organized, professional, detail-oriented, and flexible.

Requirements

• Administrative and office support experience.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Experience with invoice processing and timesheet management.
• Document management and recordkeeping skills.
• Strong organizational and communication skills.
• Ability to multitask, adapt, and work with attention to detail.

Nice To Haves

• Oracle experience.
• Maximo experience.

Responsibilities

• Process employee timesheets and procurement card reports.
• Process invoices, contracts, and purchase orders.
• Prepare weekly and monthly reports and PowerPoint presentations.
• Maintain project files, records, S:Drive, and SharePoint.
• Coordinate meetings, travel, events, and office supplies.
• Support daily O&M and Capital project activities.
• Coordinate with HR, Compliance, managers, and project teams.
• Follow company administrative and accounting procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed