Administrative Assistant
About The Position
Optimus Property Management, Inc., a real estate investment and property management company based in Century City, California, is seeking an Administrative Assistant to support daily office operations across its administrative, property management, and accounting teams. Working alongside the lead administrator, this role helps keep the corporate office running smoothly, including front desk coverage, incoming shipments, tenant notices, property transitions, and expense coding. The position is focused on organization, reliability, and follow-through. The ideal candidate is detail-oriented, comfortable handling a wide variety of tasks in a fast-paced environment, and dependable. This is a full-time, non-exempt, on-site role.
Requirements
- High school diploma or equivalent required.
- At least 1 year of administrative, office, or front desk experience preferred.
- Proficiency in Microsoft Office Suite.
- Strong organizational skills and attention to detail.
- Professional, friendly phone and in-person manner.
- Ability to manage multiple priorities and shift between tasks throughout the day.
- Valid California driver’s license, reliable transportation, and current auto insurance for local errands.
- Ability to lift up to 20 pounds, with or without reasonable accommodation.
- Must be authorized to work in the United States.
Nice To Haves
- Associate’s or bachelor’s degree.
- Property management or real estate office experience.
- Experience with DocuSign or RingCentral.
- Comfort learning new software, including AI tools, to work more efficiently.
Responsibilities
- Provide administrative support to the Principal and executive team.
- Answer calls, route inquiries, manage messages, and cover front desk duties as needed, including opening and closing the office.
- Prepare documents for DocuSign, coordinate notaries, order office supplies, and manage incoming shipments and deliveries.
- Handle office errands, including mail, package returns, event food pickups, and confidential shredding services.
- Assist with property transitions, tenant welcome packages, notices, and related administrative tasks.
- Prepare and distribute tenant notices, post Three-Day Notices, and process rent registrations and certificates of confirmation.
- Process incoming rent checks.
- Collect receipts and code American Express charges.
- Save and organize loan statements in OneDrive using company naming standards and AI tools.
- Complete ad hoc projects as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
