Administrative Assistant

Commonwealth of Massachusetts•Barnstable, MA

21d•Onsite

About The Position

The Cape and Islands District Attorney's Office is seeking a full-time Administrative Assistant for its Barnstable office. This is an in-person position scheduled Monday through Friday, 8:30 a.m. to 4:30 p.m. The Administrative Assistant provides administrative support to assigned department office staff and performs a range of clerical and general office tasks, including answering phones, filing documents, data entry, and supporting visitors and staff. The role calls for teamwork, flexibility, strong organization, multitasking, and a commitment to customer service. Prior administrative experience is preferred but not required.

Requirements

Excellent verbal and written communication skills.
Excellent teamwork and customer service skills.
Proficiency in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems, including recordkeeping and filing.
Ability to work independently and be flexible.
Ability to manage prolonged periods of sitting or standing at a desk and working at a computer.
Ability to occasionally stand, stoop, kneel, or crouch; frequently lift and/or move up to 10 pounds; and occasionally lift and/or move up to 25 pounds.

Nice To Haves

Prior administrative experience is preferred but not required.

Responsibilities

Greet and check in visitors, answer questions, provide reception support, and direct visitors to appropriate staff.
Maintain an organized and tidy office environment.
Prepare daily case files for Assistant District Attorneys and/or other assigned department staff.
Enter, generate, and send summons requests, letters, and notifications; share them with law enforcement as needed.
Occasionally oversee and plan task distribution for administrative interns.
Answer phone calls and emails promptly, assist the public, police, and court staff with general inquiries, and direct inquiries to appropriate staff.
Receive and distribute incoming mail daily and process outgoing mail as needed.
Organize and maintain filing systems and scan documents as requested.
Maintain office supplies and equipment, coordinating with the fiscal department to process orders as needed.
Perform data entry in the office database system, review intake notes, update case information, and process case openings and closures.
Provide information and general administrative support to assigned department staff.
Assist Assistant District Attorneys with police reports, medical records, and other discovery requests.
Support evidence sharing and tracking in the Axon system.
Provide coverage for other office administrative staff as needed.
Perform other duties as assigned.