Administrative Assistant - Management Consulting/Chicago

Plante Moran•Chicago, IL

10d•$23 - $37•Hybrid

About The Position

This role provides day-to-day support for multiple partners and their respective teams in a remote and in-person format. The position assists with the production of client or Firm deliverables such as proposals, presentations, reports, and spreadsheets. It also involves coordinating meetings and events, including travel arrangements for partners and staff. A key responsibility is navigating reporting, creating, and reviewing client invoices using hours and expense details in the Firm’s practice management system. The role requires attaining a proficient level of operational knowledge in the Firm’s operational systems like Workday, WYN, and LCvista to train practice staff. Additionally, it involves aligning and supporting arrangements for internal and external meetings/events, assisting with administrative projects, and frequent communication with all levels of the organization. The position offers focused support with operational procedures related to multiple practice areas within Management Consulting and assists with Chicago office-level support needs. It actively contributes to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.

Requirements

HS Diploma or GED equivalent required.
5+ years of experience working in an administrative or executive administrative role, preferably in professional services.
Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).

Nice To Haves

Higher level of education/college coursework preferred.

Responsibilities

Provide day-to-day support for multiple partners and their respective teams in a remote and in-person format.
Assist with the production of client or Firm deliverables such as proposals, presentations, reports and spreadsheets.
Coordinate meetings and events including travel arrangements for partners and staff.
Navigate reporting, create and review client invoices, utilizing hours and expense detail in Firm’s practice management system.
Attain proficient level of operational knowledge in the Firm’s operational systems like Workday, WYN, and LCvista in order to be capable of training practice staff in appropriate use of system.
Align and support arrangements for internal and external meetings/events in conference rooms (including needed equipment and/or conference and video calls, catered meals, set-up, clean-up, etc.).
Assist with administrative projects.
Responsible for frequent communications with all levels of the organization.
Focused support with operational procedures related to multiple practice areas within Management Consulting.
Assist with Chicago office-level support needs.
Actively contributes to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.